I. Position Summary
The Woodlawn Chamber of Commerce is seeking a detail-oriented and strategic financial leader to serve as Treasurer. Functioning as the “Chief Financial Officer” of the Board, this officer is responsible for the integrity of the Board’s governance and serves as a primary ambassador for the business community.
The Treasurer partners closely with the Executive Director and Board President to ensure the Chamber’s mission is fulfilled through sound financial health. This is a high-impact role that balances technical oversight with strategic leadership.
Organization: Woodlawn Chamber of Commerce
Title: Treasurer
Term: Two years term, effective from January 1 through December 31.
Estimated Commitment: 8–12 hours per month (Fluctuates during audit/tax season)
II. Key Responsibilities
1. Financial Oversight & Strategy
Strategic Planning: Collaborate with the board and leadership to develop a strategic plan guiding the next two years of the Chamber’s work.
Budgeting: Lead the creation of the annual operating budget in collaboration with the Executive Director and Finance Committee, and present it to the full board for approval.
Reporting: Present clear, concise financial updates at board meetings (balance sheets, income statements, cash flow), ensuring technical data is translated into plain language for informed governance decisions.
Grant Management: Oversee financial aspects of grant management, including budgeting, compliance, and reimbursement administration.
2. Staff Supervision
Supervise the Bookkeeper: Directly oversee the work of the bookkeeper (contractor or staff) to ensure accurate general ledger maintenance, bank deposits, and timely processing of transactions.
Executive Support: Work with the Executive Director and accounting personnel to ensure board-ready reports are accurate and distributed on time.
3. Governance & Fiduciary Duties (Per Bylaws)
Custody of Funds: Ensure complete and correct accounts of receipts and disbursements are kept and that funds are deposited in Board-designated banks.
Disbursement: Oversee the disposal of funds as ordered by the Board, ensuring proper vouchers for disbursements are taken.
Internal Controls: Establish and sustain a system of internal controls and financial policies (e.g., expense reimbursement, gift acceptance) to mitigate fraud and risk.
Compliance: Ensure the timely filing of all required federal (Form 990) and state tax filings, and oversee the annual audit process if required.
4. Committee Leadership
Finance Chair: Serve as the Chair of the Finance Committee, coordinating its work and presenting recommendations to the full Board.
Risk Management: Identify and assess financial risks (fraud, theft, non-compliance) and propose mitigation strategies to the Board.
III. Qualifications
Professional Background: Strong background in finance, accounting, or auditing is essential. CPA or experience as a nonprofit CFO/Controller is highly desirable.
Technical Skills: Proficiency in financial software is required, with specific experience in QuickBooks preferred.
Grant Knowledge: Strong understanding of grant management principles, compliance requirements, and government reimbursement grants.
Communication: Ability to explain complex financial concepts clearly to board members with varying levels of economic background.
Integrity: High ethical standards to safeguard public funds and maintain donor trust through transparency.
Time Commitment & Expectations
Meeting Attendance: Attend monthly Board meetings and regular Executive Committee meetings.
Agenda Leadership: Spearhead financial discussions during meetings, placing financial reviews at the top of the agenda to ensure focused deliberation.
Seasonal Fluctuations: While the standard commitment is 8-12 hours per month, time requirements may increase during annual budget planning, tax filing, or audit seasons.
